Sample Resume

Meeting Planner

Objective

To work in Challenging demanding all my skill and efforts to explore and adapt myself in different field, and realize my potential and contribute to the development of organization with impressive performance.

Experience

Meeting Planner
Walton-Thomas International – Silver Spring, MD

• Performed hotel searches for meeting space and/or sleeping rooms
  
• Negotiated hotel contracts
  
• Generated and update rooming lists
  
• Worked with hotel to prepare room set-up, food & beverage, and other hotel arrangements
  
• Set-up audiovisual arrangements as needed
  
• Contacted all applicable vendors as needed
  
• Prepared logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors
  
• Worked with clients to develop meeting materials as necessary
  
• Prepared reports as required by client
  
• Provided onsite support
  
• Managed the entry of data into conference database, generate reports, and perform mail merges using MS Access
  
• Created and process forms for registration, reimbursement, honoraria, evaluations, and other forms as needed
  
• Created, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by the client
  
• Corresponded with clients and attendees via phone, email, fax, Federal Express, and U.S. Mail
  
• Arranged, facilitate, and otherwise support conference calls
  
• Supervised the processing and mailing of grant applications
  
• Arranged travel for sponsored attendees and speakers/VIPs
  
• Provided travel support for non-sponsored attendees as necessary

Annuities Meeting Planner
Prudential – Shelton, CT

• Managed daily event related communication (telephone and email) with members of the Prudential Annuities sales organization
  
• Assisted in the research of potential venues and provide proposal reports to field sales personnel for their final selection.
  
• Reviewed space requirements and manage event site selection process and contract negotiations with hotels for rooms, meeting facilities, food and beverage selections, A/V equipment, etc.
  
• Liaised with venue to ensure accurate food and beverage, meeting room setup.
  
• Managed the internal approval of outside speakers and secure bookings
  
• Managed creation, approval, and print/electronic distribution of meeting invitations
  
• Coordinated with the Prudential Annuities Continuing Education development and administration teams
  
• Processed expense vouchers for all events

Education

• Bachelors in comers, California State University–Stanislaus (CA)
• MBA in Human Resources, California State University System (CA)

Skills

• Track budget as needed
  
• Manage supply inventory and order as needed
  
• Work with IT staff to develop conference websites for logistical information and/or online registration
  
• Ability to lift up to 30 pounds
  
• Ability to work overtime including weekends
  
• Effective negotiating skills. Ability to negotiate with both internal and external parties
  
• Strong selling skills and customer service orientation
  
• Attention to detail
  
• Understanding of cultural sensitivities and custom differences. Able to quickly adapt to diverse environments.
  
• High degree of discretion and sensitivity to protocol.
  
• Flexibility. Capable of adapting to quickly changing circumstances handle multiple tasks simultaneously and make the client feel that they are the highest priority.
  
• Ability to work independently, take initiative and be a self-starter.